AP Clerk

Accounts Payable Clerk

Job Description

Job Title:          Accounts Payable (AP) Clerk

Reports to:       Controller

Supervises:      N/A

FLSA Status:    Non-Exempt

Date:                October 2025

SUMMARY

The Accounts Payable (AP) Clerk supports the Cortland plant and Natural Polymers business by maintaining internal controls, promoting teamwork, and ensuring timely processing of accounts payable and customer invoicing. This role also assists with daily shipping and receiving operations.

Principal Duties and Responsibilities:

• Greet visitors and answer shipping/receiving calls
• Direct drivers for inbound/outbound deliveries
• Verify shipments against documentation (BOLs, invoices, orders)
• Prepare bill payment packets and reconcile with accounting software
• Investigate and resolve vendor account discrepancies
• Respond to vendor inquiries regarding payment status
• Update spreadsheets and inventory systems for shipments
• Print BOLs and manage cargo pickup logs
• Process freight and non-inventory billing
• Coordinate with procurement on delivery schedules and PO updates
• Perform monthly reconciliations with third-party warehouse activity
• Participate in continuous improvement initiatives and metric updates
• Maintain organized filing systems
• Process customer invoices daily
• Support plant safety, quality, and housekeeping programs
• Perform other duties as assigned

Skills & Qualifications

The employee should hold the following abilities:

• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• 2 years of clerical type work experience
• Ability to work independently and collaboratively
• Proficient in Microsoft Excel and general computer applications
• Must be able to read, write, and follow instructions in English
• High school diploma or equivalent required
• Must be 18+, legally authorized to work in the U.S., and drug/alcohol free

Physical Requirements & Work Environment

• Ability to sit/stand for extended periods during an 8-hour shift
• Frequent walking in warehouse environment wearing required PPE (safety-toed shoes, bump cap, safety glasses)
• Occasional lifting to 25 lbs
• Overtime as needed
• Smoke Free Campus

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. 

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.