Administrative Assistant

Overview: 

The Administrative Assistant provides support for Maintenance, Quality and Human Resources.

The Administrative Assistant supporting these functions must have a high level of initiative, good problem-solving skills and judgment, and have the ability to handle multiple priorities. The ability to deal with appropriately sensitive and confidential information is critical to the overall success of this position. A high degree of professionalism is expected in all interactions.

Responsibilities:

Maintenance (50%)

• Creates purchase orders and other actions in Coupa.
• Provides assistance doing internet or phone searches for spare parts needed.
• Helps create work instructions for preventive maintenance tasks. This person will lead the gathering of information, documenting and loading it up into the Maintenance Management Software.
• Helps with ordering and receiving common maintenance supplies at the shop.
• Helps with updating databases for equipment, tools or maintenance activities.
• Organizes catalogs, files and maintains blueprints/floor plans/site plans and information.
• Performs other duties as assigned.

Quality (25%)

• Works closely with the quality team to help implement QMS (Quality Management System).
• This would include writing work instructions along with other documentation that is required to complete 5 subsystems of the Doors division QMS.

HR (25%)

• Maintains HR Department filing system, files correspondence, and confidential records.
• Makes copies and prepares new hire orientation packets, benefits open enrollment materials, etc.
• Helps create PowerPoint slides for various projects and announcements.
• Helps enter and maintain information on spreadsheets.
• Helps create key cards for new hires and replacements. 
• Helps coordinate miscellaneous employee engagement events and activities.
• Helps prepare monthly employee birthday cards and gifts.
• Provides assistance in any other administrative tasks, as required.

Knowledge/Skills/Abilities:

• Strong communication (written and verbal), time management, and interpersonal skills.
• Computer literacy and strong keying skills.
• Intermediate to advanced level of proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to handle competing priorities.
• Must be flexible and able to multi-task, with great attention to detail.
• Excellent organizational and problem-solving skills.
• Good judgment and ability to deal appropriately with sensitive and confidential information.
• Works with integrity and respect displaying a high degree of tact and diplomacy.

Qualifications:

Associate Degree or High School Diploma with 2+ years’ experience in an administrative role.

About Owens Corning  

Owens Corning is a residential and commercial building products leader committed to building a sustainable future through material innovation. Our products provide durable, sustainable, energy-efficient solutions that leverage our unique capabilities and market-leading positions to help our customers win and grow. We are global in scope, human in scale with more than 25,000 employees in 31 countries dedicated to generating value for our customers and shareholders and making a difference in the communities where we work and live. Founded in 1938 and based in Toledo, Ohio, USA, Owens Corning posted 2024 sales of $11.0 billion. For more information, visit www.owenscorning.com. 

Owens Corning is an equal opportunity employer. Except in limited circumstances such as formal apprenticeship programs, Owens Corning does not employ anyone under the age of 18.