Plant Buyer

SUMMARY

The Plant Buyer should ensure that the procurement or goods and services are properly authorized, approved and competitively priced, manage the spare parts ordering/inventory and communicate and implement division sourcing policies and procedures.  

Principal Duties and Responsibilities

• Work with maintenance to develop and maintain inventory control of all maintenance parts and materials, part criticality, and cost monitoring.
  • Coordinates SAP maintenance of spare parts
  • Works with Maintenance Planner to train maintenance personnel on data integrity for SAP Parts, Criticality, Safety Stock, and BOMs
  • Works with Maintenance Planner when needed in conducting vendor consultations.
  • Works with other Maintenance leadership team members to improve employee relations and shop throughput.
  • Works with the Sourcing Attendant, and all other departments, to insure labeling compliance.
  • Colloborate with the Controller to ensure data integrity when it comes to designating proper account assignments for SAP costing.
  • Ensure that the Savannah Plant maintains SOX Compliance regarding spart part cycle counts, purchase order protocols, and proper vendor setup. Maintain printed records of signed inventory counts conducted for spare part counts in perpetuity.
  • Consult with Maintenance Leader and Controller when making decisions regarding whether to start stocking a part in inventory
  • Maintain accurate SAP Material Master data, such as safety stock, to avoid over-ordering or stocking out
  • Ensure the “store” room is functioning to meet the maintenance department needs for keeping the line running, ensuring that inventory levels are accurate and presented correctly in SAP.  In addition, work closely with the maintenance leadership team to develop and maintain an effective critical parts listing. 
• Create purchase orders for all purchases within the plant following all Global Sourcing Busines Rules
  • Clear all GRNIs, Kickouts, and outstanding Due-Ins belonging to the Buyer role in a timely manner.
  • Maintain accurate SAP purchasing data to minimize kickouts
  • Ensure timely payment to vendors by reviewing payables kickouts daily and analyze root cause to eliminate recurrence
  • Maintain SAP material codes as needed by following procedures for adding, deleting, extending or correcting data
  • Review and convert all SAP Purchase Requisitions daily
  • Review MRP list daily and clear all past-due exception messages
  • Coordinate the return of duplicate orders or wrong parts to vendors
  • Create and maintain Info Records and Source Lists as needed
  • Ensure record retention procedure is implemented
  • Ensure the plant uses National Account Vendors for assigned purchases exclusively
  • Works with Maintenance Planner, Plant Operations Personnel, and Sourcing Attendant in packaging and shipping for all parts and equipment leases.
• Be a positive spokesperson and help lead plant wide changes.
  • Act as a liaison between finance, production and maintenance team.
  • Act as a liaison between division sourcing and the plant.
  • Act as Vendor Number and Material Master Code Administrator
  • Develop an effective inventory management system to improve productivity and the safeguarding of assets in the store room.
  • Continuously work to manage inventory levels to improve plant cash flow and working capital position. 

• Provide the Plant Controller with accurate and timely purchasing information
  • Month End PO accruals required related to period spend accuracy
  • Develop reports in order to analyze costs, usage, trends
  • Review, investigate, and bring to resolution all purchasing issues for month end close
  • Ensure data integrity when it comes to designating proper account assignments for SAP costing.

SKILLS AND ABILITIES

The employee should hold the following abilities:

• Able to think under pressure and make quick decisions
• Able to work well in a team or alone
• Good attention to detail
• Integrity
• Strong communication skills, written and oral
• Sense of urgency
• Ability to prioritize in fast-paced environment
• Must understand verbal and written instructions
• Must be self-motivated to work independently and in a group
• Analytical skills
• Negotiating skills
• Must perform basic mathematical calculations

COMPUTER AND SOFTWARE COMPENTENCIES

The employee must be able to:

• Check, Create, reply to e-mail
• Learn and master company computer programs – existing and future
• Must be able to collect data from company data base systems and convert to required documents – word documents, spreadsheets, presentations
• Understanding and adherence to SOX requirements/basic accounting principles
• Good communication skills, both verbal & written
• SAP proficiency is highly desirable (work orders, purchase requisitions, vendor master data, etc.)

EDUCATION AND/OR EXPERIENCE

The employee should have the following:

• 4-Year College Degree Preferred

ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The employee should possess the ability to:

• Pass drug screen at prior to employment
• Acceptable background check
• Pass pre-employment physical