HR Associate

Position Title: HR Associate

Location: Toronto Plant

Reports To: HR Lead

Span of Control: Provides administrative and HR process support to the Toronto Plant and HR Lead.

Purpose of the Role

The HR Associate plays a key role in supporting both administrative and human resources functions at the Toronto Plant. This position serves as a central point of contact for employees at all levels and works closely with plant leadership to ensure smooth execution of HR processes and initiatives.

Key Responsibilities

Co-ordinating HR activities

• Serve as the primary contact for general administrative needs, including meeting coordination, supply orders, internal moves, and facility bookings.
• Maintain and update plant communication tools such as distribution lists, organizational charts, and weekly newsletters (e.g., Pink Notes).
• Manage budgets related to administrative expenses, including office supplies and organizational events.
• Maintain organized filing systems (both electronic and physical).
• Coordinate travel arrangements and prepare invitation letters as needed, group activities.
• Generate regular reports (e.g., headcount, overtime, payroll).
• Organize employee engagement events such as holiday parties and service award ceremonies.
• Lead community outreach initiatives, including the United Way Campaign, Jill of all trades.
• Perform other administrative duties as assigned.

HR Process & Capability Support

• Support key HR processes such as hourly hiring and orientation.
• wage adjustments, and employee movements in the Talent Center and Talent Center Trainings a.
• Act as the first point of contact for HR-related inquiries, including policies, benefits, payroll, and employee resources.
• Address employee questions regarding allowances (e.g., tools, shoes, wellness).
• Process payroll and manage job changes, terminations, and new hires in the HRIS system, ensuring compliance and audit readiness.
• Track attendance and vacation data accurately.
• Prepare and maintain HR reports using HRIS and business systems.
• Coordinate candidate interviews and maintain job postings in the Talent Delivery System.
• Manage training records in the Learning Management System and coordinate local training sessions.
• Lead wellness initiatives and organize related events for the plant.
• Assisting with Talent Center activities for corporate as needed.
• Support additional HR projects and initiatives for Corporate HR as needed.

Qualifications

Minimum Requirements

Bachelor’s degree in business or a related field.

At least 4 years of administrative experience, including 2 years in HR and/or a manufacturing environment.

Proficiency in HRIS and payroll/timekeeping systems (PeopleSoft and Kronos preferred).

Experience & Skills

Strong interpersonal and communication skills, with the ability to work independently in a fast-paced environment.

Proven ability to handle confidential information with professionalism and discretion.

Excellent organizational and multitasking abilities, with a keen attention to detail.

Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).

Ability to build strong working relationships across all levels of the organization.