Sr Administrative Assistant

PURPOSE OF THE JOB

This position is responsible for providing administrative support to the Vice President & General Manager, Asphalt Roofing, Director & General Manager of Asphalt and their teams within the Asphalt Roofing organization.  The person in the role will enable the success and efficiency of the team through impactful administrative execution, planning and coordination.  The role will have contact with employees at all levels and will frequently interact with administrative support for other corporate or functional teams. This position will be responsible for keeping the integrity of confidential and highly sensitive data.

Reports to: VP & General Manager, Asphalt Roofing with direct support to Director & General Manager of Asphalt business

JOB RESPONSIBILITIES

• The role is responsible for performing general administrative duties such as set up and management of meetings and leader calendar support.
• Work with leadership team to map out and plan activities, events, and meetings that tie to business outcomes and team building.
• Utilize SAP for sourcing materials and services needed for the team.  
• Manage purchase card administration (i.e. office supplies, annual industry memberships for the organization)
• Purchase order, invoice and contract management.
• Coordinate all logistics for travel and customer-facing events.
• Submittal of travel & entertainment receipts and documentation for appropriate payment and employee travel reimbursement.
• Execute standard work processes with a focus on continuous improvement and best practice sharing.
• Prepare meeting minutes, documents, and presentations as needed.
• Support of key initiatives such as Safety, Diversity & Inclusion, and Management of Change.

Providing overall support for the Asphalt Roofing Leadership Team

• Coordination of customer engagements / events
• Prepare agendas, arrange for teleconferences, and video conferences for management and other meetings
• Coordinate offsite meetings, including contracts with hotels, determining space requirements, arranging catering and planning team-building activities
• Leadership and other ad-hoc meeting requests on behalf of VP & GM of Asphalt Roofing and Director & GM of Asphalt
• Interview support (scheduling) and onboarding support (e.g., network account, laptops, etc.)
• Develop and maintain a wide, high-level, and effective network of relevant business and administrative contacts
• Focal point for all general administration matters utilizing internal administrative professional network:
• supply orders,
• Internal moves
• Processing check requests
• Coordinating workstation moves
• Organizing team holiday events and gifts
• Reserve conference rooms for large meetings
• Maintain / build relevant distribution lists
• All other duties as assigned

Teamwork and best practice sharing within administrative community

• The role will have contact with a variety of internal and external partners at all levels of the organization and must ensure and maintain a positive Owens Corning image.
• Additionally, this role will team with other administrative assistants in managing administrative tasks and balancing workload across the entire Roofing organization, as well as providing back-up support as needed.
• Coordination of tours and events for cross-functional and customer relationships.

JOB REQUIREMENTS

MINIMUM QUALIFICATIONS:

•  7-10+ years previous experience as an administrative professional, with experience supporting an executive level professional
• High School diploma or equivalent required, associate or bachelor’s degree preferred

PREFERRED EXPERIENCE:

• Planning and coordinating large meetings to include booking travel
• Communicating both internally and externally, while effectively managing relationships
• Interacting with remote teams and customers is preferred
• Problem solving and identifying solutions in the best interest of the company and the customer

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to handle multiple tasks, demonstrating flexibility and prioritizing while maintaining a results/customer-focused orientation
• Ability to excel in a fast paced and ever-changing work environment
• Strong proactive communication
• Strong interpersonal and organizational skills with attention to detail and accuracy
• Handles sensitive information in a confidential manner
• Strong professional / technical / analytical / internet research skills and the aptitude to learn rapidly
• Ability to work independently and proactively with minimal supervision and guidance
• Strong working knowledge of the MS Office Suite including Outlook, Excel, PowerPoint and Word.

• Working knowledge of SAP.

About Owens Corning  

Owens Corning is a residential and commercial building products leader committed to building a sustainable future through material innovation. Our products provide durable, sustainable, energy-efficient solutions that leverage our unique capabilities and market-leading positions to help our customers win and grow. We are global in scope, human in scale with more than 25,000 employees in 31 countries dedicated to generating value for our customers and shareholders and making a difference in the communities where we work and live. Founded in 1938 and based in Toledo, Ohio, USA, Owens Corning posted 2024 sales of $11.0 billion. For more information, visit www.owenscorning.com. 

Owens Corning is an equal opportunity employer. Except in limited circumstances such as formal apprenticeship programs, Owens Corning does not employ anyone under the age of 18.